PLGC Hostess Guide
Thank you for hosting a PLGC meeting or event!
Hosting a garden club event is much like hosting an event at your home. You will greet attendees as they arrive and introduce guests to members, entertain them in a comfortable environment, and serve refreshments.
The Hospitality Chair will notify hostesses several days in advance by email to confirm the likely number of attendees and any special set-up requirements. Hostesses are responsible for finding a substitute if unable to perform these responsibilities.
SET-UP AND TAKE-DOWN
Hostesses shall arrive at least one hour prior to the scheduled start time for any meeting or event to set up the chairs and tables and to start the coffee. Hostesses are also expected to take down the chairs and tables after the event and remove any trash or debris from the premises.
Unless otherwise notified in advance by the Hospitality Chair, meeting set-up will consist of four rows of eight chars, a refreshment table near the kitchen, a podium in front of the room and/or table for the program presenter, a table for the monthly exhibits (which should not obstruct access for the projector controls), and a small table near the door for name badges, prospective member sign-in and a welcome sign.
A dark green table cloth owned by the club must be used on the table for monthly design and horticulture exhibits, unless otherwise noted in the exhibit description on page 5 of the PLGC yearbook. Additional table cloths in dark green or cherry red are available for your use, upon request to the hospitality chair.
Light refreshments for approximately 24 people are appropriate for most meetings. For example bottled water, finger foods, and a bowl or platter of fresh fruit.
There is a coffee pot in the Plantation Lakes Community Center kitchen, but hostesses must provide the coffee, cups, sugar, creamer, stirrers, plates, napkins, utensils, and a seasonal table centerpiece for the refreshment table.
Hostesses are responsible for greeting members and guests as they arrive and introducing guests to members.
Thank you for making everyone feel welcome!